IMPORTANT: This position is for an Executive Director at ECARE (https://www.escambiareads.org) and is being posted on behalf of IRIS to help ECARE recruit for the position.
Job Title: Executive Director
Reports To: Board of Directors
Supervises: ECARE Staff
Hours: Prefer Full time, 40 hours per week, but willing to consider a part time schedule
Location: This position is based in Pensacola, FL
Salary: $45k-$55k, commensurate with skills, experience, and hours worked
Every Child A Reader in Escambia (ECARE) is a not for profit organization focused on mobilizing community stakeholders and volunteers to help improve the skills needed for pre-k students to be ready for and succeed in kindergarten. It is our goal to build a strong foundation of students entering the education system, who are ready to learn.
It is paramount that The Executive Director (ED) of ECARE have a passion for the ECARE mission. That passion should fuel the desire to drive the strategic direction for growth and oversee all operations, functions and activities of the organization. The ED will be the face of the organization by being an articulate spokesperson and champion for ECARE’s mission.
The ED must be an influential leader with the ability to manage, motivate, inspire, and drive plans to completion. The ED is responsible for overseeing the administration, programs and strategic plan of the organization. The person who fills this role must be a great communicator, who is connected to the community, and able to garner support and resources that improve the ability of the ECARE organization to fulfill its mission. The ED must also focus on increasing resources to support the continued incremental growth of ECARE programs while developing and sustaining effective collaborative partnerships with businesses, nonprofits, local government and educational partners.
- Work with the Board and key stakeholders to develop a strategic plan that aligns to the mission, vision, financial goals, and other desired outcomes of the organization.
- Develop and execute strategic priorities aimed at promoting the organization’s mission, vision and strategic plan.
- Create complete business plans for the attainment of goals and objectives set by the board of directors.
- Translate the vision, plan and goals into actionable and tactical game plans.
- Communicate progress, needs, and inspire the ECARE team, board and other key stakeholders to play their part in helping to execute the plan.
Financial Performance/Resource Development
- The ED is responsible for fiscal management of the organization and anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.
- Maintain the fiscal integrity and financial practices and policies of ECARE, to include submission to the Board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
- Seek out and develop resources sufficient to ensure the financial health of the organization, which includes fundraising, grant writing and developing other resources (e.g., foundations, private sources, government funding, and other unique opportunities) that are aligned to and support ECARE’s mission and strategic plan.
- Work with Board, staff, volunteers and partners to successfully plan, develop, implement and evaluate special events and fundraising activities including timelines and budgets.
- Work with the Board and ECARE Team to identify, educate, cultivate, and build relationships and solicit donations and sponsorships from past or potential donors, businesses and corporations through individual meetings and/or other means.
- Prepare accurate monthly, quarterly and annual reports as required by all external government and private entities, to include working with external partners on audits, preparation of tax returns, and any other financial matters.
- Responsible for leading ECARE in a manner that supports and guides the organization’s mission, through effective administration of ECARE’s operations, as defined by the Board of Directors.
- Maintain official records and documents and ensure compliance with federal, state, and local laws.
- Manage the material and human resources for the organization to ensure that the appropriate people, resources, supplies, technology, procedures, and space exist to operate efficiently and effectively.
- Meet regularly with staff to ensure strong communication, planning and supervision.
- Review and evaluate all organizational activities, ensuring that continuing obligations are fulfilled and allocating resources to maximize efficiency and effectiveness.
- Employ strategies to meet program goals and timelines including volunteer recruitment, service and retention targets.
- Supervise Program and Site Coordinators to ensure a committed team of effective volunteers is recruited to support ECARE activities.
- Design and implement processes and procedures to ensure all school and/or organizational policies and procedures are adhered to and appropriate documentation is maintained, to mitigate potential threats to program safety and success.
- Address concerns or incidents of a serious nature with appropriate school officials or volunteers.
- Identify opportunities for program improvement through regular site visits, relationship building with school staff and volunteers and bi-annual volunteer surveys.
- Responsible for leading ECARE in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
- Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.
- Coordinate regular board and committee meetings, while ensuring all documentation/reports that are needed for these meetings (such as Meeting Minutes, Profit and Loss and Balance Sheet statements, etc.) are provided in advance for review.
- Provide updates regarding the overall status of the organization in addition to recommendations for the Board of Directors relating to the creation of new policies, procedures, programs, strategic direction, etc..
- Maintain expertise in areas necessary to excel in job performance by attending meetings, training, seminars, conferences and workshops.
- Maintain a working knowledge of significant developments in the area of early childhood education, including proposed legislation and policy, as well as best practices relating to organizational management and program development.
Partner and Community Relations
- Create and manage a marketing plan that creates brand awareness through a variety of means, including but not limited to marketing material, communication, maintaining a social media presence, and other means to educate and promote ECARE.
- Develop and maintain relationships with key partners.
- Represent and promote ECARE at key community or partner meetings.
- Cultivate and establish key partnerships that result in established agreements.
Performs other duties as assigned.
EDUCATION AND EXPERIENCE:
- Four-year college degree from an accredited college or university
- At least five years’ successful experience including supervisory responsibilities with a non-profit organization
- At least five years’ successful experience in budget development, volunteer management, communications, and resource development
- Minimum of three years working directly on or with a nonprofit Board of Directors
- Qualifications may vary from the above requirements to such a degree as the ECARE Board determines is necessary and appropriate
SKILLS NEEDED FOR THIS POSITION:
- The successful candidate will be comfortable interacting with diverse populations including ECARE community sponsors, partners, volunteers, students and the public and will demonstrate the following skills:
- Ability to develop a strategic vision for growth
- Strong understanding of nonprofit management
- Experience with fiscal management of an organization, including experience with fundraising, and donor management is preferred
- Cultural sensitivity and understanding is a critical skillset when working with children and volunteers of different backgrounds
- Superior organizational skills and strict attention to detail
- Excellent interpersonal, oral and written communications skills—able to communicate at all levels and to a variety of audiences, from students, to volunteers, to community leaders
- Ability to read, analyze, and interpret general business information, financial reports, legal documents, technical procedures and government regulations
- Ability to define problems, collect data, establish facts and draw valid conclusions
- Ability to identify and seize opportunities to enhance the organization’s mission
- Proficiency in Microsoft Office suite including Word, Excel, Powerpoint, Outlook and Constant Contact
- Proficiency in QuickBooks
- Self-motivated and self-directed, with the ability to work independently and as part of a team
- Ability to proactively prioritize competing demands and efficiently manage multiple tasks effectively
- Ability to work a flexible schedule, including occasional evenings and weekends
- Ability to identify and resolve problems in a timely manner and seek ways to make continuous improvements to program quality
- Ability to facilitate problem solving by individuals or groups
- Confidence and sound judgment in decision making
- Valid Florida driver’s license with proof of insurance and access to independent transportation
- Ability to work remotely as needed
- Successful Level II clearance, or the ability to obtain Level II clearance
- Ability to exert at least 20 pounds of force to lift, carry, push, pull or otherwise move objects
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Every Child A Reader in Escambia is an Equal Opportunity and smoke, tobacco and nicotine free Employer.